Supplier Clerk x2

We are seeking 2 x Supplier Clerks that will play a key role in ensuring smooth supplier relationship management, accurate record-keeping, and timely processing of supplier transactions. The role involves handling supplier invoices, maintaining procurement documentation, assisting in supplier communication, and ensuring compliance with company procurement policies — with a strong emphasis on using Syspro ERP systems for transaction processing and supplier records management.

Key Responsibilities

• Receive, verify, and process supplier invoices and delivery notes in Syspro.
• Maintain an up-to-date and accurate supplier database within Syspro
• Assist with supplier vetting and onboarding processes.
• Track and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment.
• Communicate with suppliers regarding purchase orders, delivery schedules, and payment status.
• Reconcile supplier statements with company records in Syspro.
• Support the Procurement Officer in preparing reports and documentation for management.
• Maintain filing systems (physical and digital) for supplier documents in accordance with company policy.
• Ensure compliance with Zalawi’s procurement and financial procedures.
• Perform any other related duties as assigned.

Qualifications & Experience

• Grade 12 School Certificate.
• Diploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage).
• At least 1–2 years of relevant experience in procurement, supply chain, or accounting roles.
• Proven experience in using Syspro ERP systems for procurement and supplier management.
• Familiarity with procurement processes and supplier relationship management.
• Computer literacy (MS Office, particularly Excel; knowledge of other ERP/accounting software will be an added advantage).
• Core Competencies & Skills
  Strong attention to detail and high level of accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Organizational and record-keeping skills.
• Professional integrity and confidentiality