Finance Officer

Background

On Call Africa (OCA) was set up by a group of doctors and international development experts, all with a shared desire to improve access to healthcare and health outcomes within rural communities. In particular looking to support communities with traditionally poor access to medical professionals and amenities – Zambia was selected due its low ratio of doctors to people. Following a consultation with the Ministry of Health, the Southern Province was selected as the starting point.

Our work in Zambia

On Call Africa collaborates with the Zambian Ministry of Health, supporting the achievement of their strategic objectives. We ensure that our work is embedded at all levels of the health system to ensure co-production takes place to develop programmes that meet national objectives, as well as locally identified needs.

On Call Africa operates at every level of the health system, helping to shape policy and design quality programmes, while also piloting and testing programmes at rural health, and community level, to build evidence of what does and does not work.

Through our 2022-2026 strategy our aim is to support improved access to quality healthcare in rural areas through:

·      Improving access, to and quality of healthcare for rural communities

·      Strengthen community health programmes

·      Influence policy and practice in the rural health system

·      Expand our reach

On Call Africa has an immediate need for highly competent candidates to fill this position with the base being Livingstone, Zambia.

Key Responsibilities

•       Ensure accurate coding by staff in Zambia of all invoices ready for payment and posting to QuickBooks.

•       Ensure supporting documentation has been provided for all purchases and is clearly authorized by the appropriate budget line holder.

•       Ensure all retirements are made promptly.

•       Upload copies of all supporting documentation, giving references that ensure records can be easily found in QuickBooks and in hard-copy files.

•       Support the monitoring of all cash transactions, including weekly reconciliations, and ensure sufficient cash is held for day-to-day transactions.

•       Update QuickBooks for the Zambian bank accounts and reconcile the accounts monthly to bank statements.

•       Set up payments with First National Bank (FNB) ready for authorization.

•       Manage the monthly payroll, issue payslips and respond to ad hoc staff queries.

•       Manage the preparation, payment and filing of returns to ZRA, NAPSA, NHIMA, WCF and Care Coop.

•       Visit the bank, statutory bodies such as ZRA and NAPSA, or suppliers when necessary to make payments that require physical presence.

•       Ensure all finance records are kept securely on site.

•       Generate reports to support Programmes in tracking income and expenditure and assist with monthly forecasting when necessary.

•       Ensure digital copies of all relevant documentation are scanned and uploaded to Teams.

•       Liaise with the Finance Manager to obtain information for monthly QuickBooks postings relating to fuel and vehicle usage.

•       Record and monitor any income generated in Zambia from the use of OCA assets and generate invoices when necessary.

•       Assist in developing the organisational budget and individual project budgets.

Basic Requirements

•       Profesional Accounting eg CA, CIMA, ACCA part 2

•       Bachelor’s degree in finance, Accounting, Business Administration or a related field.

•       2 - 3 years of relevant experience in finance, accounting and operations.

•       Sound knowledge of QuickBooks and other complex accounting software.

•       Strong written and verbal English communication skills.

•       Proficient in Microsoft Office, including Excel, Word and PowerPoint.

•       Attention to detail and ability to work to deadlines.

•       Good interpersonal skills

Preferred Qualifications

•       Experience coordinating with field officers.

•       Experience working on USAID projects and/or in NGOs.

On Call Africa is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit.

Applications with only CV and Cover letter should be sent to recruitment@oncallafrica.org not later than 30th October 2026.