Store Management

• Manage minimum and maximum stock levels, conduct regular cycle counts, and reconcile physical inventory with ERP/computerized system records.

• Inspect incoming materials for quantity, quality, and damage, and reconcile them with purchase orders.

• Organize and label goods properly, ensure appropriate packing, and apply FIFO for stock rotation.

• Issue parts, tools, and equipment efficiently and record all stock movements accurately.

• Keep the store area clean, secure, and organized in compliance with safety regulations.

• Generate inventory reports, identify obsolete items, and coordinate the disposal of surplus items.

• Set minimum quantities for spare parts and monitor stock levels to prevent critical stockouts.

• Process and send purchase requests, POs, RFQs, and RFPs to vendors via email, and record purchase details and status in a centralized database.

• Share information between the CMMS and ERP.

• Set minimum stock quantities.

• Record vendor information in a centralized database.

• File vendor contracts, rate sheets, warranties, and certificates of insurance in a centralized database, and group vendors by trade.

• Update inventory receipts, stock levels, new spare parts, and purchase orders in FIXX from work orders and cycle counts.

• Implement FIXX as a store management and reporting tool for parts consumption, MTBF, and MTTR.

Maintenance Inspections

• Inspect and equipment for maintenance needs, safety hazards, and compliance issues.

• Conduct regular inspections of (HVAC, plumbing, electrical, and structural) and machinery.

• Develop and implement PM schedules to detect and resolve issues before they cause downtime.

• Record inspection findings, prepare reports, and track maintenance work orders in the CMMS.

• Identify required spare parts and coordinate with the Store Head for their availability.

• Inspect machines according to the manufacturer's SOPs and checklists, and complete inspections within the required timelines.

• Inspect work completed by mechanics and electricians for compliance with standard engineering practices and proper record-keeping.

• Record equipment breakdowns and evaluate MTTR and MTBF for individual machines and equipment.

Education and experience

•          Bachelor’s degree in mechanical engineering, Electrical Engineering, Mechatronics Engineering or a related Engineering discipline.

•          Training or certification in Maintenance Management, Plant Maintenance, Reliability Engineering, or CMMS/ERP systems will be an added advantage.

•          Full Grade 12 certificate

•          Must be a member of the Engineering Institute of Zambia (EIZ)

•          All Academic Qualifications must be registered with ZAQA

•          Minimum of 2 years’ relevant experience in engineering stores, spare-parts management, maintenance, or a related technical environment.

•          Experience working closely with an Engineering or Maintenance Department in a manufacturing, mining, industrial, or similar environment.