Request for Quotation (RFQ)

Procurement of Two (2) Second-Hand Toyota Hilux Double Cab Vehicles

RFQ Reference Number: THTIZ02

Date of Issue: 10th November 2025

1. Background

TI-Z is a local chapter of the global civil society movement Transparency International. It is a non-profit making non-governmental organization with a registered office in Lusaka; dedicated towards the fight against corruption and the promotion of transparency, integrity, accountability and generally good governance in the discharge of public functions. TI-Z has a Vision statement of having A Zambia anchored on citizens and institutions of integrity, and Mission statement being a leading anti-corruption crusader contributing to Zambia’s development based on a culture of integrity, transparency and accountability through the promotion of good governance and zero tolerance to corruption. 

TI-Z is working to influence change at two levels, namely systemic change at institutional and policy levels; and attitudinal and behavioural change at personal level focusing on people to effect public service provision in public institutions by conforming to values of good governance. 

The main goal of TI-Z current strategic plan is to contribute to the reduction of corruption through promotion of good governance in Zambia by upholding the following general organizational objectives:  

To effectively and efficiently play the role of a watchdog institution against corruption and to be catalytic in the promotion of integrity and good governance in Zambia;  

To promote constructive debate and dialogue among various actors on the situation of corruption, good governance and integrity in Zambia; 

To develop sustainable coalitions for the purposes of joint action and enhance information sharing among various stakeholders; and  

To develop the organizational and human capacities of various actors to effectively deal with issues of corruption, good governance and integrity 

Transparency International Zambia is seeking to procure a reliable second-hand Toyota Hilux vehicle to support its field operations and transportation needs. Interested and eligible vendors are invited to submit quotations for the supply of a vehicle that meets the specifications outlined below.

2. Vehicle Requirements

·        Type: Second-Hand Toyota Hilux

·        Engine Type: GD-6/2.8

·        Transmission: Automatic

·        Drive Type: 4x4

·        Cabin Type: Double Cab

·        Fuel Type: Diesel

·        Mileage: Below 70,000 km

·        Condition: Excellent mechanical and body condition, accident-free

·        Model Year (Preferred): [2017 or 2018]

·        Colour: [Preferred: White]

3. Mandatory Submission Requirements

Vendors must include the following in their quotation:

·        Copy of the vehicle logbook/registration documents

·        Vehicle inspection report (if available)

·        Photographs of the actual vehicle (interior and exterior)

·        Confirmation of mileage with supporting documentation

·        Details of vehicle service history

·        Warranty/Guarantee period (if offered)

·        Quotation including full price in [currency]

·        Validity period of the quotation

·        Supporting documents (PACRA, ZRA Tax Clearance)

Without fail, please ensure the subject line is followed (RFQ- Second-Hand Toyota Hilux (Vendor Name)

4. Quotation Submission Details

Deadline for Submission: 16th November 2025

Submission Email/Address: info@tizambia.org.zm

Subject Line (for email): RFQ - Second-Hand Toyota Hilux [Vendor Name]

Late submissions will not be considered.

5. Evaluation Criteria

Quotations will be evaluated based on:

·        Compliance with specifications

·        Mechanical and Electrical inspections check

·        Vehicle condition and mileage

·        Price competitiveness

·        Warranty/guarantee offered

·        Delivery timeline

·        Supporting documentation (PACRA, ZRA tax clearance)

6. Delivery Requirements

Delivery Location: TIZ main office Lusaka

Delivery Timeline: Within Seven (07) days from award of contract

7. Additional Information

Due diligence, and Vehicle inspection is mandatory before moving to evaluation stage. TIZ remains with the right to accept/reject bids if bidder is not compliant, please state your terms of payment.]

For further inquiries, please contact:

Name: Mutende Mayondi

Email: mmayondi@tizambia.org.zm

Phone: +260 763 550 933