Operations and Logistics Assistant

About Enigma Pharmaceuticals Limited
Enigma Pharmaceuticals Limited is a fast-growing Zambian pharmaceutical company committed to the efficient and ethical procurement, warehousing, and distribution of high-quality medicines and medical supplies across the country. As we expand our footprint, we are seeking a proactive, detail-oriented, and resourceful Operations and Logistics Assistant to support the smooth functioning of our operations unit.

Position Summary
The Operations and Logistics Assistant will support day-to-day logistics, inventory, procurement coordination, and administrative functions to ensure timely distribution of goods and uninterrupted internal operations. The role requires a multitasker with excellent communication skills and strong organizational capabilities.

Key Responsibilities

Logistics & Distribution

• Coordinate local transport and distribution of medical supplies to clients and warehouses.
• Monitor delivery schedules and track shipments to ensure timely delivery.
• Liaise with suppliers, courier services, and internal teams for smooth logistics operations.
• Assist with customs clearance documentation and local transport arrangements where applicable.

Inventory & Asset Management

• Maintain up-to-date inventory records and stock movement registers.
• Assist in conducting periodic stock takes and reconciling variances.
• Monitor stock levels and alert the team on low stock or near-expiry items.
• Update and maintain the fixed asset register and tag new assets.

Procurement & Administrative Support

• Assist in raising purchase requisitions and verifying procurement documentation.
• Maintain a procurement tracker and follow up on outstanding orders.
• Provide administrative support for meetings, filing, logistics records, and operational reports.
• Ensure proper documentation of GRNs, delivery notes, and vendor invoices for timely payment.

Office & Fleet Coordination

• Supervise office utilities and supplies including fuel and stationery.
• Maintain accurate vehicle logbooks and monitor servicing schedules in coordination with drivers.
• Ensure cleanliness and maintenance of office premises and coordinate repairs when needed.

Qualifications and Experience

• Diploma or Degree in Logistics, Procurement, Business Administration, or a related field.
• 2–3 years experience in a logistics, operations, or supply chain support role, preferably in pharmaceuticals or FMCG.
• Valid driver’s license (Class B or better) is an advantage.
• Familiarity with inventory software or ERP systems is an added advantage.

Skills and Competencies

• Strong organizational and planning skills.
• Excellent written and verbal communication.
• Attention to detail and a proactive mindset.
• Ability to multitask and work under minimal supervision.
• Strong computer skills, particularly in Excel, Word, and Outlook.

How to Apply
Submit your CV, cover letter, and three (3) traceable references to:
info@enigmapharma.com

Subject Line: Operations and Logistics Assistant Application – [Your Full Name]

Please clearly indicate your expected salary and earliest availability in the application.

Deadline for Applications: 8th August 2025
Only shortlisted candidates will be contacted.

Enigma Pharmaceuticals Limited reserves the right to conduct background checks on all shortlisted candidates.