Ref No: CCR/CD/51/20260407

7th April 2026

To whom it may concern,

RE: INVITATION TO BID FOR THE SUPPLY OF SOLAR POWERED PORTABLE PUMPS AND ACCESSORIES TO REHABILITATE IRRIGATION SITES TO SUPPORT IN MANTAPALA REFUGEE SETTLEMENT, NCHELENGE DISTRICT, LUAPULA PROVINCE.

Caritas Czech Republic is a non-governmental organisation operating in Zambia. In partnership with the Government of the Republic of Zambia through the Ministry of Home Affairs (the Office of the Commissioner for Refugees) with funding from the United Nations World Food Programme, the organisation is currently implementing a project aimed at Supporting Implementation of an Integrated Project in Mantapala Refugee Settlement, Nchelenge District, Luapula Province, Zambia.

On behalf of Caritas Czech Republic, I hereby invite reputable companies to submit bids for the supply and delivery of solar powered portable pumps and accessories to Mantapala Refugee Settlement in Nchelenge District, Luapula Province.

Description

Please Note: The 10 irrigation sites and school production unit to be rehabilitated are located at different places within a radius of 10km.

For further clarification, you can contact the following staff via email at bright.chibwe@caritas.cz

Call for Bids Schedule:

Contents of the offer

• Quotation with the total cost of the solar pump and accessories based on current prices, including transport and installation in Mantapala Settlement (VAT inclusive) and specifications in this call for quotations, signed, stamped and with validity mentioned
• Delivery time-frame
• Warranty
• Supporting documents or their hard copies that demonstrate ability and reputation in the above-mentioned selection criteria updated PACRA Documents (Certificate of Incorporation); ZRA Document (Tax Clearance Certificate); ZPPA Registration Certificate; EIZ Certificate; Bidders’ References; should include other documents relevant to the criteria).

Selection Criteria

The contract will be awarded to the technically and administratively compliant bid that is the most economically advantageous, taking into account the quality of the services offered and the price of the bid.

Bids will be evaluated on the criteria listed below:

Price – total current cost implication (price, transport & installation) of solar pump and accessories (VAT inclusive). Suppliers able to provide economically advantageous prices for pumps and accessories shall be highly prioritised

Quality - Suppliers able to deliver and install the solar pump and accessories that best match the parameters stated in this invitation to bid, suitable for local conditions leading to the best outcome for supported will be prioritized (specified in this invitation to Bid).

Delivery time-frame (Suppliers able to deliver within 7 days after contract signing will be prioritized)

Warranty: - the ability to provide a warranty for the specified pump and accessories and offer basic training in installation and maintenance to the supported will be prioritized

Reputation/Credibility - Suppliers with credible references and accompanying documents will be prioritised.

CCR reserves the right to settle for only some of the quoted suppliers AND/OR select a combination of more than one supplier AND/OR increase/decrease the volume of procurement. In case of the above-described changes in the volume of procurement, the supplier will be informed before placing the order and has the right to decline this suggestion

Instructions to submit an offer.

The quotation shall be delivered in either hard copy (to the CCR representative against this invitation to bid or delivered via courier to the address below:

Martina Havlikova,

Country Director,

Caritas Czech Republic,

232 Lake Road, Kabulonga,

Lusaka

The quotation can also be delivered in soft copy via email to the following addresses:

bright.chibwe@caritas.cz, to Mr Bright Chibwe, CCR Project Officer in Nchelenge

michelo.maambo@caritas.cz to Ms. Michelo Maambo, CCR Project Accountant

fred.banda@caritas.cz, to Mr. Fred Banda, CCR Field Offices Coordinator

deborah.kabambe@caritas.cz to Ms Deborah Kabambe, CCR Operations Manager

Note: Late submitted bids will not be considered.