Finance and Administration Assistant (FAA)

Job Title: Finance and Administration Assistant (FAA)
Location: Lusaka
Reports to: Accountant
Employment Type: Full-time

About Musekese Conservation

Musekese Conservation is a Zambian-based non-governmental organization dedicated to safeguarding the Greater Kafue Ecosystem. Our mission centers around research, resource protection, and community engagement.

Job Purpose

Musekese Conservation is seeking a detail-oriented and proactive Finance and Administration Assistant to support its growing operations in wildlife protection and ecosystem management. The FAA will be responsible for preparation of payments, maintaining accurate records, supporting procurement and logistics, and ensuring smooth administrative operations, in alignment with internal controls and donor compliance requirements.

Key Responsibilities

Finance

• Prepare payments for suppliers, staff, and field operations in line with approved procedures.
• Ensure all transactions have proper supporting documentation and appropriate approvals
• Maintain proper supporting documentation for all transactions and ensure timely filing (physical and digital).

Administration

• Support procurement of goods and services, including obtaining quotes, maintaining supplier records, and ensuring transparent processes
• Maintain filing systems (physical and digital) for administrative and financial records.
• Coordinate logistical arrangements for meetings, field team movements, and conservation activities.
• Day to day fleet management, that is, maintaining up-to-date maintenance report, reviewing log sheet and submitting both reports every month
• Maintaining an up-to-date and accurate fixed assets register.
• Manage bills payments
• Security of the offices, overseeing all office equipment and ensuring that they are in good working condition.
• Management of leases and all offices running contracts

Qualifications and Experience

• Grade 12 Certificate
• Diploma in accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in a similar finance/admin support role, preferably in an NGO or project-based environment.
• Knowledge of accounting software (e.g., QuickBooks, Pastel, or similar).

Skills and Competencies

• Strong organizational and time-management skills.
• High level of accuracy and attention to detail.
• Ability to handle sensitive information with confidentiality.
• Good interpersonal and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Valid driver’s license.

Application Instructions

Please send your CV and cover letter with traceable references to info@musekeseconservation.org by 18th July 2025.

Subject: Finance and Administration Assistant Application – Name of Applicant

Also include your earliest possible start date.

Only successful candidates will be notified.