Acounting Specialist

Job Overview

• Job Title: Accounting Specialist
• Employment Type: Full-time
• Education Requirement: Bachelor's Degree
• Experience Requirement: Open / Not required

Job Responsibilities

1. Freight Reconciliation & Variance Resolution

• Collect transport documents (waybills, receipts, dispatch orders, mileage/weight logs) to verify business authenticity and completeness.
• Perform monthly or batch reconciliations with carriers and fleets covering unit prices, mileage, loading/unloading fees, subsidies, and deductions (damage, delay, and loss penalties).
• Resolve reconciliation discrepancies and track abnormal documents by coordinating with internal operations and external carriers.

1. Invoice & Payment Management

• Audit carrier transport invoices for header, tax ID, amount, remarks, tax rate, and authenticity. Maintain invoice ledgers, transfer invoices to general ledger accountants, and resolve red-ink adjustments, re-issuances, or overdue issues.
• Organize payment application packages (reconciliations, receipts, invoices, approval forms), submit payment requests, track payment progress, and clean up accounts payable ledgers regularly.

1. Accounting & Ledger Maintenance

• Establish and maintain freight expense ledgers detailing carrier, waybill number, ship date, freight amount, deductions, reconciliation status, invoicing, and payment status.
• Enter accounts payable vouchers or submit accounting entries into the financial system based on statements and invoices.
• Aggregate freight-related data (unit freight, transport costs, abnormal fees) and compile statistical reports.

1. Business & External Stakeholder Coordination

• Collaborate with logistics/transportation departments to confirm operational rules, pricing standards, and deduction rules.
• Act as the point of contact for external carriers to answer inquiries regarding freight reconciliation, invoicing, and payments, and offer process optimization suggestions to minimize variances.

1. Documentation Archiving & Audit Support

• Classify and archive transport contracts, waybills, reconciliation statements, and invoice copies properly.
• Support month-end and year-end financial closing by providing detailed freight cost breakdowns, and assist internal/external auditors and tax authorities with required documentation.

Job Qualifications

• Knowledge & Skills: with basic accounting, accounts payable (AP) accounting, and freight settlement models in the transportation industry.
• Competencies & Experience: Detail-oriented and rigorous with strong data reconciliation capabilities. Prior accounting experience in logistics or transportation is preferred.